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INTERNET FOR BEGINNERS PROCEDURES AND COMMON SHORTCUTS FOR MS OUTLOOK There are many methods of achieving the same objective. These are my methods. |
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OBJECTIVE |
PROCEDURE OR SHORTCUT KEY |
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| COMPOSE A NEW MESSAGE | Ctrl + N | |
| SEND MESSAGE TO OUTBOX | Click Send button (icon of envelope located top left of screen) | |
| SEND
AND RECEIVE MESSAGES
(When ONLINE) |
Ctrl + M | |
| EXPAND A MESSAGE TO FULL SCREEN | Double click it. | |
| REPLY TO A MESSAGE | Select it. Ctrl + R | |
| FORWARD A MESSAGE | Select it. Ctrl + F | |
| DELETE
MESSAGE
(Toggle) |
Select it. Tap keyboard delete button. | |
| ATTACH A FILE | Click paper clip button. Browse (navigate) to folder containing file you want to send. Double click it. | |
| SEND
TO MULTIPLE RECIPIENTS
(To, Cc, BCC ) |
Immediately following recipient details, insert a semi-colon; and a space before the next recipient. | |
| CC | For your information (FYI) recipients. | |
| BCC | Blind Carbon Copy. Recipient sees details of their email address ONLY. | |
| CTRL + P | Print selected messages. | |
| SETTING UP A SIGNATURE FILE | Tools. > Options. > Mail Format. > Signature Picker. > New. > Complete dialogue box options. > Type details such as telephone numbers and snail mail address into white box. > Finish. > OK. | |
| INSERT SIGNATURE | From drop down menu, select "Insert" > Signature > Double click option. | |
| PLAIN
TEXT RTF or HTML |
FORMAT MESSAGE | TOOLS. > OPTIONS. > MAIL FORMAT. > CLICK TRIANGLE. > CHOOSE FORMAT OPTION |
| CHANGE
BACKGROUND
(html ONLY) |
From drop down menu: Format > Background > Double click on colour of your choice. | |
| INSERT
A PICTURE
(html ONLY) |
From drop down menu: Insert. > Picture > Yellow sky, mountains, moon, button. > Browse to folder containing your picture. > Double click it. | |
| SPELL CHECK | F7 | |
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