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Recommended Steps for every procurement process
Adherence to procurement steps reduces risks and expense, and results in better outcomes
Key procurement steps include:
- Identify the requirement
- Prepare a requirement specification
- Identify and rank your selection criteria
- Identify risk factors and prepare costing matrices
- Identify value-for-money factors applicable to the Tender
- Prepare supplier questions related to the selection criteria
- Draft the Tender
- Include advice in the Tender on how suppliers should respond, the selection criteria, and how responses will be evaluated
- Seek sign-off of your Tender by specialist contracts officers
- Prepare and issue invitations to suppliers to respond to the Tender (e.g. by issuing an advertisement)
- Ensure the Tender is circulated so that all potential suppliers can discover the opportunity
- Ensure stakeholders are aware of key milestone dates
- Prepare and document your evaluation plan
- Prepare and implement a probity plan
- Prepare APET data base and parameters
- Monitor the progress of the evaluation, ensure sufficient resources are available to conduct the evaluation in a timely manner
- Provide early advice to shortlisted suppliers of presentations or demonstrations
- Provide early advice to reference sites about clarification required on aspects of a supplier's bid
- Recommendation report
- Debrief unsuccessful suppliers
Last updated: 30 July 1999
There have been  visitors to this page since 27 March 1999.
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