| INTERPRETATION
In this constitution, the following terms, if not consistent with the
objects or contexts respectively, have the meanings set below: -
ACT means Association Incorporation Ordinance and any such amendment
there-of.
ASSOCIATION means all financial members
and life members currently registered with the GoveDarts Association Incorporated.
MEMBERS means both male and female. Throughout the constitution
reference to male Gender shall also include and mean the female gender.
COMMITTEE means members elected to the nominated positions of
the Association.
EXECUTIVE means members of the Committee nominated/elected to
the Executive Committee.
YEAR means the official year of the Association, which shall extend
from the 1st
December until the 30th November the following year.
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1. NAME
1.1 The Association shall be known as the Gove Darts Association Incorporated.
1.2 The registered office of the Association shall be the residence
of the Secretary. However all correspondence shall be addressed to the
Associations Postal Box which is P.O. Box 1462, Nhulunbuy, NT 0881
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2. OBJECTIVES OF THE ASSOCIATION
2.1 To foster, control and promote darts in the Gove region.
2.2 To conduct and organise team competitions.
2.3 To arrange, organise and conduct tournaments, trials and competitions.
2.4 To foster the sport of darts for juniors in the Gove region.
2.5 To arrange entry into and maintain affiliations with other teams
and Associations with similar objectives.
2.6 Make, administer and maintain the By-Laws of the Association.
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3. POWER OF THE ASSOCIATION
3.1 The establishment and support, or aiding in the establishment
of any other Association or Club formed with the base objectives of
the Association.
3.2 To indemnify all members of the Committee and agents of the Association
against all claims and demands made upon them in respect of all acts
done in good faith purporting to be in pursuance of the objects of the
Association.
3.3 To purchase, take on lease, exchange, hire or otherwise acquiring
of any real personal property that may be deemed necessary or convenient
for any objects or purposes of the Association
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4. POWER OF THE EXECUTIVE COMMITTEE
4.1 To organise competitions as requested by the members.
4.2 The printing or publishing of such newspapers, periodicals, books,
leaflets or other documents for the promotion of the Association and
the pursuance of its objectives.
4.3 The Committee is responsible for raising funds by way of fees,
nominations, charges, raffles, etc., which shall be used by the Committee
for the effective operation of the Association.
4.4 The buying, selling and supplying of and dealing in goods associated
with the game of Darts.
4.5 Apply the constitution of the Association. Amend the constitution
at the request of an Annual General Meeting or Special General Meeting.
4.6 To accept a gift or grant whether subject to a trust or given
condition or not.
4.7 The borrowing of money in such a manner and on such terms as may
be approved or directed by resolution at A.G.M or S.G.M. and the securing
of the repayment of money borrowed or the payment of a debt or liability
of the Association by giving mortgage, charges or securities upon or
over all or any of the real or personal property of the Association.
4.8 To administer and manage the payment of fees etc., as detailed
in the Association By-Laws.
4.9 To make, amend and delete By-Laws as required for the effective
operation of the Association.
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5. COMMITTEE OF THE ASSOCIATION
5.1 The Officers of the Association shall be:
5.1.1 President
5.1.2 Vice President
5.1.3 Secretary / Public Officer
5.1.4 Treasurer
5.1.5 Publicity Officer
5.1.6 Statistician
5.1.7 Five (5) Committee members
5.1.8 Dispute Committee - 3 members (when required)
5.2 The Committee of the Association shall be responsible for the
interpretation of the Constitution and By-Laws.
5.3 The Committee shall form/arrange a protest/dispute Committee,
as required. Such committee members will be in no way affiliated with
any person(s) who are involved in the protest/dispute.
5.4 The Executive Committee shall consist of President, Vice President,
Secretary and Treasurer.
5.5 The quorum for all Committee meetings shall be 50% plus one.
5.6 The Committee shall meet at least once in every month.
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6. DUTIES OF COMMITTEE OF THE ASSOCIATION
6.1. PRESIDENT
6.1.1 Shall preside at all meetings of the Association, where possible.
6.1.2 Shall ensure that the business of the Association conducted
in a proper and lawful manner.
6.1.3 Shall exercise a deliberative vote and in the case of any time
of equality of votes, shall have the casting vote.
6.1.4 In liaison with the Secretary and Treasurer compile and produce
meeting agendas two days prior to the set date of any meeting.
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6.2 VICE PRESIDENT
6.2.1 In the absence of the President at any meeting, shall preside
and conduct the business with all the powers and responsibilities
of the President.
6.2.2 Shall assist the President in all manners directed and possible.
6.2.3 Shall relieve Committee members as and when required.
6.2.4 Perform other such duties as directed by the Committee.
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6.3 SECRETARY/PUBLIC OFFICER
6.3.1 Shall attend all meetings of the Committee and Association
and take and produce minutes of the same, where possible.
6.3.2. Attend to all correspondence of the Association.
6.3.3. In liaison with the President and Treasurer be responsible
for the production of meeting agendas, reports and related materials
(unless otherwise stated within the rules) two (2) days prior to the
set date of any meeting.
6.3.4. Maintain an Asset Register, listing all property owned or
on loan for the Association.
6.3.5. Perform such other duties as directed by the Committee.
6.3.6 Forward within fourteen (14) days of the Annual General Meeting,
the audited balance sheet of the Association for the preceding financial
year to the Office of Business Affairs, Attorney General's Department.
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6.4 TREASURER
6.4.1 Shall attend all meetings and assist in all matters relating
to the Association where possible.
6.4.2 Shall maintain a correct account of all monies received and
expended.
6.4.3 Pay all monies belonging to the Association into such bank
accounts as shall be approved by the Committee. Shall be responsible
for the collection of all monies from all games, matches, raffles,
tournaments, fees, etc.
6.4.4 Submit to the Secretary two days prior to each and every meeting
requiring same, a report on the financial position of the Association.
6.4.5 Close, balance and report on the financial accounts of the
association at the end of the year.
6.4.6 Prepare an annual statement of income and expenditure and
other such accounts as directed by the Committee and submit same,
duly audited, to the Annual General Meeting.
6.4.7 Shall perform such other duties as directed by the committee.
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6.5 PUBLICITY OFFICER
6.5.1 Shall attend all meetings and assist in all matters relating
to the Association where possible.
6.5.2 Undertake, maintain and monitor all advertising and publicity
of the Association.
6.5.3 Shall perform such other duties as directed by the Committee.
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6.6 STATISTICIAN OFFICER
6.6.1 Shall attend all meetings and assist in all matters relating
to the Association where possible.
6.6.2 Maintain, undertake and report on, as required, a complete
statistical record of all matches, games, championships and tournaments
played under the Association rules.
6.6.3 Undertake responsibility for delivery of Association scoresheets
to playing venues at a minimum of one half-hour prior to commencement
of play.
6.6.4 Shall perform such other duties as directed by the Committee.
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6.7 COMMITTEE MEMBERS
6.7.1 Shall attend all meetings and assist in all matters relating
to the Association
where possible.
6.7.2 Shall perform such other duties as directed by the Committee.
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6.8 DISPUTES COMMITTEE
6.8.1 Shall be convened by the Executive Committee when the Secretary
has received a written report.
6.8.2 Shall convene the meeting to abide by the rules set out in
rule 10.
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7. FUNDS AND ACCOUNT
7.1 The financial year of the Association shall be the 1st December
to 30th November.
7.2 All monies, cheques, Bill of Exchange and other negotiable instrument
shall be paid into an account(s) in a bank approved by the Committee,
to the credit of the Association. No account shall be paid until approved
and recorded in writing in the minutes of the Committee meeting.
7.3 The income and property of the Association, however derived, shall
be applied solely towards the promotion of the objects and purposes
of the Association and no portion thereof shall be paid or transferred,
apart from services rendered, directly or indirectly by dividend, bonus
or otherwise to any member of the Association.
7.4 The President, Secretary and Treasurer and Vice President shall
be signatories to Association accounts where the above mentioned persons
are not related (husband/wife, defacto etc.). If any member is related
then a selected Committee member will become the fourth signatory. Of
the four (4) signatories two (2) to sign cheques.
7.5 The Treasurer shall receive a yearly honorarium as determined
by the Committee at its first meeting following the Annual General Meeting.
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8. AUDITOR
8.1 At each Annual General Meeting of the Association the members
present shall appoint a person who is not a member of the Association
as the auditor of the Association.
8.2 A person so appointed shall hold office until the end of the next
Annual General Meeting after which the appointment was made, and may
be eligible for re-appointment.
8.3 If an appointment is not made at the Annual General Meeting, the
incoming Committee shall appoint an auditor of the Association for the
then current financial year of the Association.
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9. AUDIT ACCOUNTS
9.1 Once, at least, in each financial year of the Association the
accounts of the Association shall be examined and reported on, by an
auditor.
9.2 The auditor shall certify as to the correctness of the accounts
of the Association and shall issue a report thereon to the members at
the Annual General Meeting or as otherwise directed by a majority vote
of members of the Committee.
9.3 In his report and certification of accounts the auditor shall
state whether, in his opinion, the accounts are properly drawn up so
as to exhibit a true and correct view of the financial position or the
Association according to the information at his disposal and explanation
given to him as shown by the books of the Association.
9.4 The Treasurer of the Association shall cause to deliver to the
auditor a list of all accounts, books and records of the Association.
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10. DISPUTES COMMITTEE
10.1 A Disputes Committee shall be convened after receipt of a written
report received by the Secretary, within 24 hours of the alleged incident
from the parties concerned.
10.2 The Committee shall convene such meeting within 72 hours of the
receipt of the written evidence.
10.3 At a Disputes Committee convened for the purpose of this rule:
10.3.1 No business other than the question of the suspension shall
be transacted,
10.3.2 The Executive Committee shall place before the Disputes Committee
meeting details of the incidents and any previous ruling of Disputes
Committees covered by this event,
10.3.3 The alleged offender shall be given the opportunity to be
heard and allowed to present evidence.
10.3.4 The members present shall consider all evidence presented
and make a majority decision on the appropriate judgement.
10.4 The Disputes Committee shall after making judgement, without due
delay, cause to be served on the member and Executive Committee a notice
in writing:
10.4.1 Specifying the findings of the Disputes Committee.
10.4.2 Specifying the grounds, and
10.4.3 Informing the member that if he so desires he may, within
24 hours after the service of the written notice on him appeal against
the judgement.
10.5 A member upon whom a notice is served may appeal against the judgement
to the Executive Committee by delivering or sending by post to the Secretary
of the Association within 24 hours of the service of the notice, a requisition
in writing demanding the convening of such meeting for the purpose of
hearing his appeal.
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11. SUSPENSION OF MEMBERS
11.1 The Disputes Committee may strike a member from the Associations
register if, after receiving evidence in writing, delivered within 24
hours of the incident from the parties concerned:
11.1.1 Such member has been guilty of conduct injurious to the character
and interest of the Association.
Or,
11.1.2 Such member has wilfully committed a serious breach of the
rules and/or By-Laws of the Association.
11.2 The suspension of a member does not take effect:
11.2.1 Until the expiration of 24 hours after receipt by the member
of a written notice from the Disputes Committee.
Or,
11.2.2 If the member exercises his right of appeal under this rule,
until the conclusion of Executive Committee meeting convened to hear
the appeal, whichever is the later date.
11.3 Upon receipt of a requisition of an appeal the Secretary shall
forthwith notify the Executive Committee of its receipt and the Committee
shall thereon cause an
Executive Committee meeting to be held within 24 hour after the day
on which the
requisition is received by the Secretary.
11.4 If at an Executive Committee meeting the majority of the members
present vote in favour of the lifting of the suspension, the suspension
shall be deemed to be lifted and the suspended member is entitled to
continue his membership of the Association.
11.5 If at an Executive Committee meeting the majority of the members
present vote in favour of the conformation of the suspension, the suspension
takes effect and the suspended member ceases to be a member of the Association.
11.6 Any person(s) being suspended or resigning is liable for any monies
owing prior to the suspension or resignation.
11.7 Any person(s) suspended or resigning from the Association shall
forfeit all rights and interests, if any, in the property of the Association.
11.8 Any member under notice of suspension shall not be eligible to
play in any games, matches, tournaments, etc.
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12. GENERAL MEETING
12.1 Annual General Meeting (AGM) shall be held in the month of December
each year, on such a day as the Committee may determine. A notice in
writing of the AGM will be advertised one (1) month prior to the date
set by the Committee. Special General Meetings (S.G.M.) shall be held
as and when required.
12.2 The business of the AGM shall consist of:-
12.2.1 Conformation of previous minutes.
12.2.2 Presidents report.
12.2.3 Treasurer's report and audited balance sheet.
12.2.4 Election of Officer of the Committee.
12.2.5 Appointment of Auditor for the forthcoming year.
12.2.6 General business of which notice has been received.
12.3 At an AGM or S.G.M. a quorum of at least 15 financial members
is required before business may commence. In the event of the required
number of members not being present, those attending may select an alternate
date and time for the AGM or S.G.M. and those members attending such
meeting shall form the quorum.
12.4 Any matter requiring a decision at a AGM or S.G.M. shall be decided
with a ballot or show of hands as shall be determined by the members
and a declaration by the President, except in the election of life membership
which shall be by ballot and a majority of ¾ will be required.
12.5 Notice of proposed changes to the Constitution or any notice
of motion by any members for consideration at any AGM or S.G.M. shall
be given in writing to the Secretary of the Association no less than
21 days prior to the meeting, whereupon the Secretary shall notify all
Committee and members one week before such meeting.
12.6 The right to vote at any AGM or S.G.M. or any other meeting is
limited to financial members of the Association.
12.7 The Committee shall call a S.G.M. upon receipt of a written request
signed by a majority of Captains or members and such a request shall
detail the reasons for calling the meeting.
12.8 The Committee on it's own resolution may call a S.G.M.
12.9 The Chairperson (chosen by the Committee) shall have the right
to adjourn any meeting if, in his opinion the meeting is out of control.
12.10 At any S.G.M. no business other than set forth in the notice
shall be considered.
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13. NOMINATIONS FOR ELECTION OF OFFICER
S13.1 Nominations for candidates for selection Officers of the Committee
of the Association.
13.1.1 Shall be made in writing, signed by two (2) members of the
Association, and accompanied by written consent of the candidate (which
may be endorsed on the form of the nomination);
And,
13.1.2 Shall be delivered to the Secretary of the Association at least
three (3) days prior to the date fixed for the holding of the Annual
General Meeting.
13.2 If insufficient nominations are received to fill all vacancies
on the Committee, nominations shall be received at the Annual General
Meeting from the floor for un-nominated positions.
13.3 If the number of nominations exceed the number of vacancies to
be filled a ballot shall be held.
13.4 Premature vacancies of Committee members during the year must
be advertised to all teams and members at least two (2) weeks prior
to the next Committee meeting and new nominations will only be accepted
three (3) days prior to the meeting for that position.
13.5 In the absence of any formal nominations for vacancies on the
Committee of the Association, the Committee shall appoint a member to
that position.
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14. VACATION OF OFFICE
14.1 For the purpose of these rules the office of an Officer of the
Association becomes vacant if the Officer;-
14.1.1 Dies.
14.1.2 Resigns his office by writing under his hand addressed to
the Committee.
14.1.3 Becomes of unsound mind.
14.1.4 Ceases to be a resident to the Gove region.
14.1.5 Fails, without leave granted by the Committee, to attend
three consecutive meetings of the Committee.
14.1.6 Ceases, due to non-payment of fees or subscriptions, to be
a financial member of the Association.
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15. LIFE MEMBERSHIP
15.1 The Committee may consider the recommendation of any person to
be elected a life member in recognition of outstanding service rendered
to the Association and such recommendation shall be submitted to the
Committee in writing not less than one (1) prior to the AGM.
15.2 On approving of a recommendation the Committee shall prepare
a written report outlining the history of the nominee for life membership,
together with it's recommendation as to the suitability or otherwise
of the award.
15.3 The Committee report shall be presented to the AGM and the may
be elected to life membership by a three-quarter majority of those present
and entitled to vote.
15.4 Life members have the same privileges as other members of the
Association and shall be exempt from membership and seasonal competition
fees.
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16. ALTERATION TO BY-LAWS
16.1 The Committee is empowered to make, repeal, and amend such by-laws
from time to time as it considers necessary for the internal management
of the Association.
.
16.2 By-laws may also be changed at an AGM or S.G.M.
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17. ALTERATION TO THE CONSTITUTION
17.1 The constitution can only be amended at an AGM or S.G.M. Notice
of the proposed amendment shall be included in the notice advertising
the AGM or S.G.M.
17.2 An amendment to the objectives and purposes of the Association
shall not be effective until approved by the Registrar.
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18. SEAL AND SEALHOLDERS OF THE ASSOCIATION
18.1 The Association shall have and use a common seal (with power
to break, alter and change the same from time to time) and on such common
seal shall be inscribed the name of the Association.
18.2 The seal of the Association shall be in the form of a rubber
stamp inscribed with the name of the Association encircling the word
'seal'.
18.3 The President and the Secretary shall be the only persons authorised
to use the Common Seal, and shall be known as the Sealholders of the
Association.
18.4 The Common Seal of the Association shall not be affixed to any
document without the sanction of the committee first had and obtained
and shall be affixed only in the presence of the Sealholders who shall
thereupon append their signatures in addition.
18.5 The seal shall remain in custody of the Secretary.
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19. NATIONAL AND STATE BRANCH RULES
19.1 Any rules, which are binding on the Association and contained
in the National or State Association Constitution and Rules, shall be
deemed to form part of this Association Constitution and Rules as if
they were included herein.
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20. DISOLUTION
20.1 The Association may only be dissolved by a Special General Meeting
called by the Committee for that purpose.
20.2 For dissolution to occur, a majority vote shall be two thirds
of those members entitled to vote.
20.3 If upon dissolution of the Association there remains after the
satisfaction of all its debts and liabilities, any property whatsoever,
the same shall not be paid to or distributed among the members of the
Association, but shall be disposed of in such a manner as to satisfy
the objects of the Association, or given or transferred to some other
institution or institutions having objects of a similar nature to the
objects of the Association and which shall prohibit the distribution
of its or their income and property amongst its or their members, such
institution or institutions to be determined by the members of the Association
at or before the time of dissolution, or in default thereof, by such
Judge of the Supreme Court as may have or acquire jurisdiction in regard
to charitable funds and if and so far as effect can not be given to
the aforesaid provisions, then to some charitable or public institution
or public university.
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